Privacy Policy

Who we are

This website is owned by the Toodyay Naturalists’ Club Inc., PO Box 328, Toodyay, 6566, Western Australia.

It has the domain name of www.toodyaynats.org.au

Copyright

Except as permitted under the Australian Copyright Act 1968, no part of this website may be reproduced, stored in a retrieval system, communicated or transmitted in any form or by any means without prior written permission. All inquiries should be made to the Secretary.

What personal data we collect and why we collect it

In some circumstances, the Toodyay Naturalists’ Club Inc. are required to hold certain information, such as your name, address, telephone numbers and payment details for services such as Membership and the purchasing of goods.

Media

If you upload images to the website using our sightings form, you should avoid uploading images with embedded location data (EXIF GPS). Visitors to the website can download and extract any location data from images on the website.

By uploading the images, you give us permission to use and share for record and research purposes.

Contact form

When you submit a contact form, we collect your name, email and phone number. We keep contact form submissions for 30 days for customer service purposes only and do not use the information for marketing purposes.

Sightings form

When you submit a sighting, we collect your name and email address to help us verify your sighting and as a way to get more details from you if required. We keep your contact details on record indefinitely.

Membership form

When you submit the membership application form, we collect your name, email, phone number and address. We keep membership information for as long as the membership period lasts and for membership purposes only (for example, emailing information on upcoming events or newsletters) and do not use the information for marketing purposes.

Donation form

When you submit the donation form, we collect your name, email, phone number and address. We keep donation form submissions for 30 days for customer service purposes only and do not use the information for marketing purposes.

Purchase formS

When you make an order to purchase books etc, we collect your name, email and phone number. We keep these form submissions 30 days for customer service purposes only and do not use the information for marketing purposes.

Cookies

We, and the various integrations we use on the website, use cookies. These technologies are used to identify you while you are using our website, analyse trends, administer the site and gather demographic information about our user base as a whole.

Cookies do not collect data such as your name, email address or contact details.

Pages on this website may include embedded third-party content (e.g. YouTube videos). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracing your interaction with the embedded content if you have an account and are logged in to that website.

Cookies are maintained by your web browser and you can view and turn them off in your browser. The method for deleting them will vary depending on which browser you are using.

Please refer to the following list for more information:

• Google Chrome
• Internet Explorer
• Mozilla Firefox
• Safari (Desktop)
• Safari (Mobile)
• Android Browser
• Opera
• Opera Mobile

For other browsers, please consult the documentation that your browser provides.

Please be aware that if you disable cookies, you may not be able to access certain areas or take advantage of certain features or services on our website.

Analytics and other Google Services

We use Google Analytics to collect statistics on visitor traffic to our website such as length of visit and pages viewed. The information is anonymous and does not identify specific visitors. This information helps us understand how people are using the website, so we can make improvements, such as:

• Collecting information on which web pages visitors go to most often
• Making sure that the website is working properly
• Ensuring we are pitching to the right audience in the right way
• Analysing trends
• Tracking user movements around the website
• Gathering demographic information about our user base

We use Google fonts to ensure brand consistency. Our Google Fonts are directly linked via the Google API. We do not use this information directly.

We use Google’s ReCAPTCHA to protect our forms from malicious robots.  The reCAPTCHA API works by collecting hardware and software information, such as device and application data, and sending these data to Google for analysis. The information collected in connection with use of the service will be used for improving reCAPTCHA and for general security purposes. It will not be used for personalized advertising by Google.

Please read Google’s Terms, Privacy Policy and Cookies Policy on how to view and delete your data collected.

Use of Personal Information

There are reasons why we require to keep such information.

1. In order for us to comply with Clause 7 of the rules (Constitution) of the Toodyay Naturalists Club Inc. (the Association), and to comply with the Associations Incorporation Act (1987), we are required to maintain an up-to-date register of the Members of the Association and their postal or residential addresses;
2. To enable us to deliver goods (such as publications) purchased by you or on your behalf; and
3. To help verify sightings records

Protection of Personal Information

We store our information by both hardcopy and electronic means. That information is kept confidential and secure, and is only accessed by those within the Association that have a legitimate right to view or use that information.

Disclosure of Personal Information

Under no circumstances, unless required to do so by Australian law, will this information be disclosed to another party unless expressly requested to do so by you.

Access to Personal Information

Under Clause 28.2 of the rules (Constitution) of the Toodyay Naturalists’ Club Inc. (the Association), and to comply with the Associations Incorporation Act (1987), the Management Committee of the Association shall make available, on request of a financial member of the Association, the Register of Members of the Association for the inspection of the member and the member may make a copy or take an extract from the abovementioned records but shall have no right to remove the record for that purpose.

The Management Committee will minute such request in the Minute Book of the Association.

As a visitor to the website who has submitted personal data to us, you have the right at any time to request that personal data is deleted and we will do so within 30 days of your request providing there is no compelling reason for its continued processing (for example, for legal or tax reasons).

Privacy Officer

The Secretary of the Toodyay Naturalists’ Club Inc. acts as both Copyright and Privacy Officer. Any questions you have regarding this Policy please contact the Secretary.